Seaboard Marine – Port Miami Container Terminal

Issuing Authority: Seaboard Marine LLC (“SML”)
Project Title: Engineering, Process Design, and Final Design Services Reefer Electrification and Infrastructure Modernization Project

Seaboard Marine – Port Miami Container Terminal

  1. Introduction

Seaboard Marine (“the Owner”) hereby issues this Request for Proposal (“RFP”) to solicit sealed proposals from qualified engineering and design firms (“Proposers”) to provide comprehensive engineering, process design, final design, and construction management services for the Reefer Electrification and Infrastructure Modernization Project (“the Project”) at the Owner’s marine container terminal.

The purpose of this Project is to transition existing refrigerated container power operations from diesel-powered generator systems to a modern, all-electric reefer plug infrastructure and to modernize terminal infrastructure supporting Rubber Tired Gantry (RTG) crane operations, including hybrid RTGs equipped with onboard battery energy storage systems.

The Owner seeks a firm with demonstrated expertise in port electrification, RTG-supporting terminal infrastructure, high-capacity electrical systems, and operational process design for complex marine industrial environments.

  1. Project Overview

The Owner intends to replace and expand reefer power infrastructure and modernize terminal support systems to reduce emissions, improve operational efficiency, and enhance service reliability. The Project includes:

  • Replacement of approximately 432 existing diesel-powered reefer generators/gen-sets
  • Expansion to a total of approximately 820 fully electric reefer outlets across the terminal
  • Upgrades and expansion of the existing electrical distribution system to accommodate new load requirements
  • Development of operational process designs and procedures to support safe and efficient use of the upgraded infrastructure
  • Evaluation and design of terminal infrastructure required to support RIG crane operations, including hybrid RIGs with onboard battery energy storage and battery charging capability

RIG-related infrastructure shall support safe crane movement, stacking operations, yard circulation, and battery charging activities, and shall be fully coordinated with reefer electrification and overall terminal electrical capacity planning.

Ihe selected Proposer shall provide engineering and design services from initial assessment through final, construction-ready design documents.

  1. Scope of Services

Ihe Scope of Services shall include, but not be limited to, the following:

3.1 Preliminary Engineering and Conceptual Design

  • Conduct site assessments, field verifications, and evaluation of existing reefer power distribution systems
  • Conduct assessments of existing RIG operating areas, stacking blocks, travel paths, and supporting infrastructure
  • Perform electrical load studies, capacity modeling, and utility service evaluations considering combined reefer and RIG battery charging loads
  • Develop conceptual design alternatives for:
  • Placement, configuration, and phasing of approximately 820 electric reefer outlets
  • RIG operational infrastructure, including yard layout impacts and charging locations
  • Prepare conceptual layouts, one-line diagrams, feasibility analyses, and recommendations for Owner review

3.2 Process Design (Operational and Functional Design)

The Proposer shall develop comprehensive process design documentation to ensure reliable, safe, and efficient terminal operations following electrification and infrastructure modernization.

Operational Assessment

  • Review and document existing reefer generator handling, plug-in/plug-out procedures, maintenance practices, and monitoring workflows
  • Review and document existing RTG operating practices, crane movements, stacking operations, and yard interactions
  • Identify operational constraints, staffing considerations, and safety risks

Future-State Process Development

  • Define new operational workflows for:
  • Reefer plug-in/out procedures and monitoring
  • RTG movements, stacking operations, and yard circulation
  • Hybrid RTG battery charging procedures, scheduling, and contingency response
  • Develop process flow diagrams (PFDs), functional narratives, and standard operating procedures (SOPs)
  • Recommend organizational adjustments, training requirements, and change management strategies

Systems Integration

  • Identify integration requirements for Terminal Operating Systems (TOS), reefer monitoring software, RTG management systems, and electrical load and energy management systems
  • Define communication and reporting protocols for operations, maintenance, and safety departments

3.3 Detailed Engineering and Final Design

  • Provide signed and sealed engineering drawings and specifications for electrical, civil, mechanical, and structural improvements associated with:
  • Approximately 820 reefer outlets
  • RTG operational and charging infrastructure
  • Design conduit routing, duct banks, cabling, distribution equipment, protective devices, and grounding systems
  • Develop designs for electrical system expansion including transformers, switchgear, feeders, load centers, and protective systems supporting reefer and RTG loads
  • Design civil and structural infrastructure required for RTG operations, including:
  • Pavement evaluation and strengthening for RTG wheel loads
  • Crane travel lanes, stacking block geometry, and turning areas
  • Drainage improvements and utility coordination
  • Foundations and supports for electrical and charging equipment
  • Design electrical infrastructure for hybrid RTG battery charging, including:
  • Fixed or distributed charging stations and crane interface points
  • Charging controls, metering, and monitoring systems
  • Safety systems, grounding, bonding, and fault protection
  • Prepare construction bid packages including technical specifications, drawings, and special provisions
  • Develop construction phasing plans that minimize disruption to terminal and yard operations

3.4 Additional Requirements

  • Preparation of cost estimates, cost models, and value engineering recommendations
  • Environmental compliance support as required
  • Coordination with utility providers, port authorities, and regulatory agencies
  • Support during the construction procurement phase (as requested), including response to RFIs, design clarifications, and review of contractor submittals
  • Provide construction-phase technical support and commissioning assistance for reefer and RTG-related infrastructure
  1. Proposer Qualifications

Proposers shall demonstrate qualifications including, but not limited to:

  • Minimum 10 years of experience with marine terminal or port infrastructure design projects
  • Expertise in high-capacity electrical system design and marine industrial electrification with port capacities greater than 600,000 TEU
  • Experience designing infrastructure to support RTG crane operations, including hybrid or electrified RTGs with battery charging systems
  • Experience in operational or process engineering for logistics or industrial facilities
  • Proven ability to develop construction-ready plans for complex, active terminal environments
  • Successful completion of projects requiring significant coordination with utilities and regulatory agencies
  1. Proposal Submittal Requirements

Each proposal shall include the following information:

  1. Cover Letter and Executive Summary
  2. Project Understanding and Technical Approach (including process design methodology)
  3. Detailed Scope of Work and Work Plan
  4. Project Team, Organizational Chart, and Key Personnel Resumes
  5. Relevant Project Experience (minimum of three comparable projects)
  6. Proposed Schedule with Major Milestones using Microsoft Project
  7. Fee Proposal (cost structure, hourly rates, and assumptions)
  8. Risk Identification and Mitigation Strategy
  9. List of References

Incomplete proposals may be deemed non-responsive.

  1. Evaluation Criteria

Proposals will be evaluated based on, but not limited to, the following criteria:

  • Demonstrated understanding of the Project and the terminal operating environment
  • Technical approach to engineering and process design
  • Qualifications and experience of the proposed project team
  • Past performance on similar projects
  • Ability to meet the Project schedule
  • Total cost and clarity of fee structure
  • Overall completeness, organization, and quality of the proposal The Owner reserves the right to shortlist firms for interviews.
  1. Project Schedule

The anticipated procurement schedule is as follows (subject to modification by the Owner):

  • RFP Release Date: February 2, 2026
  • Deadline for Questions: February 23, 2026
  • Proposal Deadline: March 16, 2026
  1. General Conditions
  • The Owner reserves the right to reject any or all proposals, waive irregularities, or accept any proposal deemed in the Owner’s best interest.
  • Proposers shall be responsible for examining existing site conditions.
  • All materials submitted in response to this RFP shall become the property of the Owner.
  • The Owner may request clarification or additional information at any time during the evaluation process.
  1. Point of Contact

All communications regarding this RFP shall be directed to:

Name: Paul Hydock

Title: Director of Terminal Optimization Email: paul.hydock@seaboardmarine.com Phone: 305-458-7761